John F. Parker Arena, Inc.

August 12, 2008

Monthly Meeting Minutes

Attendance: Shirley Sweat, Tommy Willhite, Dee Conner, Ray Atkins, Sherry Willhite, Justin Sweat, Allen McClelland, Monkey Brantley, Terri Brantley, Mandy Montgomery.

Meeting start time: 7:45 pm

The meeting began with the President Shirley stating that due to last month’s regularly scheduled meeting being only a few members and Robert’s Rules of Order not being followed, no meeting minutes were taken.  Shirley made the motion to waive the meeting minutes from last month.  The motion was seconded by Dee and Sherry and carried by all.

The President’s report was given by Shirley stating that the scores are not yet posted on the club web site due to issue with the web site.  Shirley will continue working with the web site to identify the problem and fix it.  Motion to accept the report as read made by Terri; motion seconded by Sherry, and carried by all.

The Vice President’s report was given by Tommy stating that it was a good show. Motion to accept the report was made by Terri; motion seconded by Sherry, and carried by all.

The Treasurer’s report for the month of July was given by Shirley.  The report as read:

Concessions:                                                    Booth:

Income:                        209.29                        Income:                        511.00

Expenses:                        30.19                        Expenses:                    100.00

Net Income:                 179.30                        Net Income:                        411.00

Benefit:                                                 R & M                         723.77

Income:                        256.00                        Electric               46.26

Expenses:                     225.28                        Dumpster                     152.00

Net                                 30.72

A motion to accept the treasurer’s report as read was made by Dee; motion seconded by Sherry, and carried by all.

The Secretary’s report was given by Dee.  There was nothing to report due to no minutes taken last month.  Motion to accept was made by Sherry; motion seconded by Terri, and carried by all.

The Arena Secretary’s report was given by Sherry.  All in and with the arena/booth went well.  Motion to accept the report as read by Dee, motions seconded by Ray, and carried by all.

The Arena Director’s report was given by Ray.  The arena looked good and the show went well.  Motion to accept the report as given was made by Terri, seconded by Sherry, and carried by all.

The Sergeant of Arms report was given by Justin Sweat.  There were older kids at the last show causing issues, being disrespectful to the volunteers, other children and quests.  They were sent out of several different areas because of their negative behavior.  Their behavior almost caused a bigger issue with another person on the premises.  The incident was deescalated by the Sergeant of Arms and Vice President and the parents of the youth were spoken to.  The parents were informed that if the boys come back and continue with the negative behavior, they could be asked to leave the premises.  Motion to accept the report as given was made by Sherry, seconded by Tommy, and carried by all.

Old Business:

Posting of Points:

Cathy Castronova wants the points posted from the start of the year to July.  Motion to post the points at the show booth was made.  Sherry amended the motion to also post with the points how many work hours each person has at each show.  Motion to accept was made by Monkey, seconded by Terri, and carried by all.

Benefit Business:

The following items are left over from the benefit show/auction: one 5 gallon Tractor Supply Bucket, 2 pairs of cowboy boots, 2 sets of polo wraps, one hackamore, one halter, one stall rake, and miscellaneous grooming items.  Motion made by Sherry to do a silent auction at the August show.  Motion was seconded by Allen, and carried by all.

Arena Lights:

Tommy has searched for lights so that we could upgrade our existing lights.  The club is in need of more arena lights than what we currently have.  Tommy has found lights at $36.00 per light.  Tommy will look into exactly how many lights we will need.  We do need to replace one light pole at the present.  Tommy agreed to get the lights.  Tommy and Allen agreed to do the wiring. A motion to accept Tommy to purchase 10 lights at $36.00 per light was made by Shirley, seconded by Ray, and carried by all.

Club House Roof:

Our roof still leaks over the women’s bathroom.  Justin will take a look at that at the Saturday show.

New Business:

Signs:

Allen has signs to hang for our new sponsor “Taylor Rental” for donating the use of a boom.

The Fun Event for our August show will be Texas Barrels.

Shirley recommended to Ray to test the timers at Exhibition to make sure they are working correctly prior to the show starting.

We are still looking for someone to assist the announcer in the booth on a consistent basis.

We need someone to consistently do the 50/50 ticket sales.  We need to look for someone who can handle the money and will walk around more than just making one lap around the arena.

An issue of speakers has been brought up.  We will need to get some prices/estimates on the cost of Trumpet speakers.

Motion to adjourn the meeting was made by Shirley, seconded by Terri, and carried by all.

Meeting adjourned at 8:50 pm

Birthdays to announcements for August:

Justin Sweat 8/6

Ray Atkins 8/28

Dee Conner 8/13

Anyone wishing to announce or wish someone Happy Birthday or Anniversary, please notify me at the monthly meetings, at the shows, or call me 863-558-5463.

Meeting Minutes June 9, 2008

Minutes from May Meeting approved by all

President’s report was waived

Vice President’s report, May show was great moved by Ray Atkins, seconded by Allen McClelland vote was unanimous

Treasurers Report, Shirley has numbers from report.  Moved by Sherry Willhite, seconded by Ray Atkins vote was unanimous

Arena Director’s report – Show was good, arena looked good, but there were complaints about the arena being to hard.  Discussion occurred regarding no one is sure if the clubs well could handle filling a water truck to water the arena.  Reverend Land brought up that many years ago the fire department would bring one of their trucks and water the arena when it was really dry out.  Shirley Roosevelt stated that in the future she would look into that, no one felt that would be necessary as the rainy season is upon us now.  Moved by Sherry Willhite, seconded by Ray Atkins and Tommy Willhite was the descending vote.

Arena Secretary’s report – Good show nothing more to add.  Moved by Tommy Willhite, seconded by Ray Atkins and vote was unanimous

Sgt. At arms was not at meeting no report given.

Old Business – Carport, Sherry Willhite spoke with her cousin in Seattle Washington who stated that she is a civil engineer not a structural engineer so she would be unable to help, also stated that she is not licensed in the state of Florida.    SO we are still working on the carport issue.

Benefit for Bunny Marsicano is still scheduled for July 5, 2008 at 10:00 am, Tommy Willhite is to cook for the Bar-B-Que menu still to be decided.

Work Day is scheduled for July 12, 2008 at 8 am as that is the date that the Quadrille team agreed that they would be able to come and help.

Quadrille Sound equipment has been shelved for a later date as the team has no shows booked to date.

 NEW Business –

Beth El Mission has requested the use of the grounds one to two days per week to serve hot meals to migrant workers in the area and to pass out toiletry kits and have bible studies.  It was decided that the Beth El Mission could use the grounds as long as they provided restrooms and had the club out on their insurance policy under a rider.  Moved by Shirley Roosevelt and seconded by Ray Atkins.  Vote was unanimous.

Substitute Horses for points in shows.

There was a motion to allow riders to substitute a horse for a show provided that the booth was advised at the time of the sign up.  This motion is for injured, pregnant, death of the animal.  It will not be allowed for a rider to sub an animal after the ride.  It must be prior to the ride.  Points are accumulated through out the year in a horse and rider combo.  A rider may substitute a horse as of the June Meeting, no show results prior to June can be changed.   Moved by Ray Atkins, seconded by Sherry Willhite, vote was unanimous.

Meeting was adjourned at 9:18 pm, moved by Ray Atkins, seconded by Sherry Willhite, vote was unanimous.